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Community Responsibilities: Internal Campus Communications Policy

Malone seeks to effectively facilitate a campus community where members communicate with one another with integrity, professionalism and love. Malone has developed the following guidelines to assist all members of the community in effectively communicating important information, news and information related to campus events.

Malone provides and expects that all members of the community (students, faculty, and staff) be aware of, and use, the following primary means of campus communication (in addition to personal and telephone communication):

1. Malone web site

2. Electronic mail

3. Campus mail

4. Voice mail

Official Malone communications may be sent by any or all of these methods. Students, faculty and staff are required to accept their mail on a regular basis and within a reasonable time period from the date of transmission. During the semester a “reasonable time period” will be defined as two-three working days and “accept” will be defined as picking up and reading mail from campus mailboxes, accessing campus accounts for reading e-mails, and listening to voice mail messages.

Many students will already have an e-mail account (through Hotmail, Yahoo or AOL for example) and will not have need for their Malone e-mail account. It is each student's responsibility to obtain the appropriate procedure to automatically forward their mail from the Malone account to their regular account. This information is available through the Information Technologies Office.

Occasionally, information relevant to all students will be sent via a mass distribution process. This process will be protected through the Office of Student Development so that students are not inundated with e-mails. Information will be distributed to campus offices describing what information is appropriate for the mass distribution process.

If a member of the Malone community will be away from campus for an extended period of time it is expected that they will leave an automatic response on their e-mail and voice message on their voice mail. It is the responsibility of all members of the Malone community to be aware of and abide by these policies and any additional policies outlined in the Malone Computer Resource Usage Policy

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