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Residence Hall Policies

Living on campus is viewed by the University as an integral part of student's complete educational experience. Living on campus offers convenient, independent living, coupled by support and learning, to facilitate student success. National statistics reveal students living on campus perform better academically, and their satisfaction is increased due to having more access to staff, faculty and resources. Therefore, Malone requires a number of their students to live on campus.

Full-time, undergraduate students are eligible to live off-campus if they are:

  • Age 22 or older.
  • Have earned 90 credit hours or more and have a 2.5 cumulative GPA or higher.
  • Commuting from the current, primary, full-time residence of their parents/legal guardians who live within a 50-mile radius.
  • Without any disciplinary sanction.
  • A non-traditional student, are married and/or have children.
  • A non-scholarship athlete (scholarship athletes need to investigate how their scholarship or aid is impacted if they choose to commute from a location other than their parent/guardian residence).

Students currently residing in campus housing who plan on returning to Malone University for the following academic year will be automatically billed for room and board unless they have been approved to change to commuter status. Students who withdraw, transfer, or are subsequently given permission to move off campus, will have their bill adjusted only after their resident or commuter status is confirmed.

Admission to Malone University is granted only on the willingness of the student to abide by this policy. Students must turn 22 years of age by July 1 of the fall semester or by January 1 of the spring semester if they desire to live off-campus. Students requesting an exception to this policy must complete an Off Campus Housing Petition which is available in the Office of Student Development. Filing a petition does not necessarily mean that approval will be given. You may be required to make an appointment with the Associate Dean of Student Development to discuss your petition.

Board Plan

All residential students are required to be on the board plan. The board plan consists of a carte blanche option or a 14-meal plan option. Under special circumstances students may choose a 10-meal plan option. Please see the "Dining Commons" section for details (pg. 32). Residential students in their first year at Malone University (excluding transfers) are required to be on the carte blanche meal plan, all others choose their meal plan when they register for classes. The carte blanche meal plan entitles students to eat as many meals as they desire, as often as they want to during the hours when the Dining Commons are open. The 14-meal plan allows students to enter the dining commons up to 14 time per meal-plan week whenever they desire, including late evening hours, and eat as much as they desire. Students should plan their meals carefully as only 14 meals may be eaten per meal-plan week. (A meal plan week is defined as beginning at 7 a.m. on Monday and concluding at 6 p.m. on Sunday.) If all 14 meals are not eaten in any given week, they cannot be carried forward into succeeding weeks. Students who use their 14-meal allotment before Sunday evening will be required to pay cash for each meal after 14.

Students New to Malone Housing

The Office of Student Development assigns all new residents a room by utilizing the information students provide on the Housing Questionnaire, which must be filed by all new students.

A $50 non-refundable security deposit, a Housing Questionnaire and a Health Information Record and Emergency Contact Form are required before a housing assignment is given. This material is all available and submitted online.

Security Deposit

The $50 security deposit is retained by the University in order to cover a student's failure to check out of their residence hall room, failure to return their room key and any potential room and/or hall damage charges incurred during the semester. A refund will be issued upon a student's graduation or when he/she is not returning to the residence halls. If the student has an outstanding bill with the University, the amount of refund will be credited to their account. The security deposit is nonrefundable for new students who make a commitment to reside on campus, but then change their minds.

 Checking Into Residence

Upon arrival, students need to check in with a Residence Life staff member. The Residence Life Staff will confirm the room assignment and issue a room key. Once in the room, the student will need to complete and sign a Room Condition Inventory (RCI) that indicates the condition of the room and furniture and acknowledges receipt of the room key. The student is responsible for the accuracy of the RCI and will be charged for any damage or loss that may occur during occupancy or that was not previously indicated on the RCI.

Notice: All furniture in your assigned room is to remain in that room at all times.

Checking Out/Withdrawing from Residence

Students are responsible for informing the Residence Life staff that they are moving out of the residence hall and for properly checking out of their room. This includes returning the room key and scheduling a time with the Resident Director or Resident Adviser who will evaluate the condition of the room with the student by reviewing the Room Condition Inventory form filled out upon checking into the residence hall room. There is a $25 charge if a room key is not returned. The room should be thoroughly cleaned (dusted, swept, and furniture returned to its original position). Residents will be charged accordingly for anything that is missing or damaged. There will be a $25 charge for students failing to follow check out procedures.

Returning Students Room Reservation Deposit

A $100 room reservation deposit is required for returning students participating in the Room Selection process. This $100 fee guarantees returning students a room for the entire academic year. This $100 deposit is paid prior to Room Selection during the spring semester. The deposit will be credited to residential student's housing fees during the fall billing period. The $100 deposit is nonrefundable for those students who decide not to reside on campus.

Room Selection for Returning Students

All returning students who are planning to live on campus the following year must participate in one housing option: reserve your current room in PGB or WWF, or fill out a Room Selection Form. To be eligible for Room Selection, all students must pre-register for fall classes and pay a $100 housing deposit. Priority in the Room Selection will be based on completed credit hours earned by the previous fall semester. Credits will be averaged for each suite and priority will be given to the highest average for all full suites (or rooms in WWF and PGB) Any student who does not participate in Room Selection will be assigned at the discretion of the Residence Life staff.

Room Furnishings

Each residence hall contains a TV lounge, laundry facilities, and vending machines. Each room is provided with a bed, desk and chair, clothes closet and drawers, overhead light, desk light, and draperies (PGB & WWF) or vertical blinds (BH, DH, HH, & LHH). All items are to remain in your room.

DeVol Hall (DH) houses upper-class men who live in suites, generally with five roommates. Suites have bedrooms, a bathroom and a common living area. Bedrooms are at least 10' x 11'8' , carpeted, and equipped with loftable furniture. Study rooms/ lounges are located on each floor. DH has central air conditioning.

Heritage (HH) houses women who reside in suites where two double rooms are joined by a shared bathroom. Rooms are generally 10' x 11' carpeted and equipped with loftable furniture. Study rooms and lounges are located on each floor. HH has central air conditioning.

Blossom (BH) houses women who reside in suites where two double rooms are joined by a shared bathroom. Rooms are generally 10' x 11' carpeted and equipped with loftable furniture. Study rooms and lounges are located on each floor. BH has central air conditioning.

Penn, Gurney, and Barclay (PGB) are three traditional men's residence halls joined together. PGB houses freshmen men and many upper-class men. As traditional residence halls, most rooms are doubles, although we do offer a few three and four person rooms. Bathrooms are shared by the residents of each corridor, and each floor has a common lounge. Rooms are approximately 16' 5 x 11', with window length being 51 x 94 width. PGB does not have central air conditioning.

Woolman, Whittier, and Fox (WWF) are three traditional women's residence halls joined together. WWF houses most freshman women and many upper-class women. Rooms vary slightly in size. Woolman Hall rooms are 15' 6 x 8' 8, with window dimensions of 37" length x 84" width. Whittier Hall rooms are 16' 6" x 8' 6", with window dimensions of 45" length x 84" width. Fox Hall rooms are 15' 3 x 9' 6 with window dimensions 52 length x 84 width. Most rooms are doubles, although there are some exceptions. Each corridor shares a large bathroom, and each floor has a common lounge. WWF does not have central air conditioning.

Haviland (LH) houses men who reside in suites where two double rooms are joined by a shared bathroom. Each bedroom also has its own sink. Rooms are 10' x 11', carpeted, and equipped with loftable furniture. Study rooms and lounges are located on every floor.

Room Damages and Repairs

Students are liable for damages to University property. Damages should be reported to the Resident Adviser as soon as possible. The Resident Adviser will ensure that the Resident Director is alerted of the situation and the Physical Plant will be notified in order to repair the problem as soon as possible. The occupants of that room will share the repair for any damages in a student room unless an individual assumes responsibility for them. If it is determined that the damage is a result of normal wear and tear, the student will not be charged.

When damages occur in common areas of the residence hall and the responsible person(s) does not come forth, the result is that each resident of that hall pays for an equal portion of the total repair costs. There will be a minimum $5 bookkeeping fee when fines of this nature are issued.

Room Decorations

Your room is designed for your comfort and utility, as well as compliance with fire and other building regulations. Room personalization and decorating is encouraged. At the same time, the following guidelines must be followed.

We ask that you refrain from using such items as tape, nails, screws, thumbtacks, or anything that might puncture the surface of the walls, or remove paint. This includes mounting stick-up types of light fixtures. Instead, please use poster mounts, which are available from the front desk of each residence hall for a small fee. Furthermore, we ask that you do not paint and/or wallpaper your room or any of the University furnishings. Waterbeds are not permitted in the residence halls.

Posters/room decorations must be in accordance with Biblical principles and standards established by Malone. Inappropriate and/or offensive decorations, which may include, but are not limited to posters which exhibit/reveal or suggest nudity, and/or are pornographic in nature, are not permitted. Public street signs are not permitted.

Only flameproof paper products and other materials may be used in residence halls. No decorations made from dried plant matter or from evergreens may be used (e.g., Christmas trees, wreaths, etc.) Upholstered furniture must be labeled as flame-retardant. No candle warmers or melted wax are permitted.

At no time are fire alarms, detectors, extinguishers, electrical outlets, room lights, etc. to be covered by decorations. No flags, blankets, sheets, clothing, etc., may be hung from the ceiling. Strings of decorations or lights, as well as electrical cords and other similar items may not be strung across, through or above doorways. Doorways, hallways and stairwells must be kept clear of decorations and furnishings that may cause obstructions of any kind.

If you are thinking about decorating your room (i.e., posters, lofts, and rugs) or you are in doubt of a particular decorating idea, please see your Resident Adviser or Resident Director.


DeVol Hall, Heritage, Blossom and Haviland Halls all come with loftable beds. Students may build a loft for rooms in Penn, Gurney, Barclay (PGB) and Woolman, Whittier, Fox (WWF) Residence Halls, after obtaining an approved loft permit from your Resident Director. Loft Permits may be obtained upon your arrival to campus. Loft specifications include the following:

  • Lofts are to be freestanding, at least 24" from the mattress to the ceiling, and at least 3' away from entrances and exits for a clear, safe, passageway.
  • Lofts may not interfere with any electrical or safety devices.
  • Lofts may not be larger than two single bed sleep surfaces.
  • Lofts are to be placed in the rooms within the first two weeks of the semester.
  • Lofts will be inspected and approved by the Resident Director, who will assure all University requirements are met.
  • All University furniture is to remain in the room and on the floor of the room (no sub-floors or mezzanine levels).

Personal Property

The University assumes no responsibility and does not provide insurance or any financial protection against loss, damage or theft of personal property. It is recommended that students obtain insurance protection against loss, damage or theft of personal property. Information regarding such insurance is available through your personal property insurance carrier.


All rooms are equipped with a wall jack that will accept wall or desktop phones. Students are responsible for supplying their own phone. The phone system will work only by way of a touch-tone phone. The campus phone system permits residents to access campus and local calls directly. However, long distance calls are to be made using a phone calling card (established in your parents'/ guardians' telephone number), billing to a home phone number, or reversing the charges.

Any form of telephone misuse including, but not limited to, long distance theft, misuse of institutional phones, and harassing, obnoxious, obscene or annoying phone calls is strictly prohibited and will result in disciplinary action. Because of the University's desire to help protect students from unwanted phone calls, phone numbers (extensions) are not made available over the phone. For more detailed information please refer to University's Policy regarding the Distribution of Student Phone Numbers found in the Community Responsibilities section of the Abridged Student Handbook. In the event that you do receive unwanted phone calls, please inform the Residence Life staff immediately.

Holidays and Vacation Breaks

The residence halls will be closed during Thanksgiving, Christmas and Spring Break vacations. Room charges do not include these vacation periods. There are no food services offered during these break periods.

Students are required to get permission from their Resident Director to stay on campus during breaks. Students will need to make their own housing arrangements. The University will assist international students and missionary dependents in finding off-campus housing during vacation times upon request.

Click here for the Holiday Housing Form

When University Personnel Need To Enter Your Room

The responsibility of the University necessitates entry into students' rooms for the following reasons:

  • To provide maintenance and general repair to the room.*
  • In case of emergency or health or safety risks.
  • To investigate, when reasonable cause exists, possible violations of University regulations.**

*The University may make routine repairs during normal workdays and emergency repairs when necessary.

**If a staff member(s) should enter a room and notice evidence of a violation of University regulations, the staff member(s) may take that evidence and refer the incident to the appropriate staff member(s). If an item is taken when a resident is not in the room, the resident(s) will be promptly notified. Staff members will make a reasonable attempt to perform a search with the occupants of the room present. For further information please refer to Malone University's Surveillance and Search Policy found in the Community Responsibilities section of the Abridged Student Handbook.


There is no storage available beyond a student's room. Students may not store any of their belongings in the residence hall during the summer because of summer conferences, maintenance repairs, and lack of space. No provision is made for the storage of motorcycles, mopeds, or flammable items in the residence halls. Items remaining after a student has left the residence halls will be donated to charity or thrown away.

Visitation in Public Lounges

Public lounges such as Barclay, Myers, DeVol, Heritage, and Haviland lounges are open from 8 a.m. to 12 midnight. Bennett Lounge is open 24 hours. Students are encouraged to use all lounges for relaxing, socializing, entertaining visitors, study, or hall programs. Public displays of affection, disruptive behavior, and sleeping in the lounges are not in good taste and should be avoided.

Visitation Hours

Campus-wide hours:

  • Sunday: 12 p.m. - 11 p.m.
  • Monday: 5 p.m. - 11 p.m.
  • Wednesday: 5 p.m. - 11 p.m.
  • Friday: 5 p.m. - 12 a.m.
  • Saturday: 12 p.m. - 12 a.m.

Individual Room Visitation

Visitation provides students the opportunity for informal interaction and interpersonal growth within the context of the residence hall atmosphere. As always, but particularly during visitation hours, it is expected that students will conduct themselves with discretion and respect the rights of others. Students must be careful to maintain a Biblical standard of morality and be sensitive to community standards of good taste and decency. In addition, each resident is to honor and respect his/her roommate's desires pertaining to individual rooms and the issue of visitors in the rooms. In other words, seek permission, make sure roommates know about anticipated guest(s) and have had an opportunity to express his/her agreement or disagreement.

While entertaining guests of the opposite gender in your room, all doors to rooms (including interior and exterior room/suite doors in DeVol Hall) must be open at least half-way (45 degree angle) in such a way that persons in the room can see out into the hallway. Additionally, lights must be left on while entertaining guests.

Students violating the room visitation policy may have their visitation privileges revoked for a specific amount of time. Students who have multiple violations of this policy, or who violate more than one of the requirements for visitation listed above, or are significantly late leaving the residence hall, will face more significant disciplinary sanctions. These include, but are not limited to, disciplinary probation, a monetary fine, community service, or a temporary suspension from Malone University.

Quiet Hours

Quiet hours are established to assist in creating a positive academic atmosphere in the residence hall during the evening hours. Because study and proper sleep are essential for success, quiet hours are a necessary part of community life. This policy also encourages a sense of community responsibility in being considerate of one another's needs.

Quiet Hours are in effect Sunday - Thursday, 10 p.m. - 8 a.m. and Friday - Saturday, 12 a.m. - 10 a.m. During this time noise from one room should not be heard in a neighbor's room. Stereos should be kept at a minimum or be listened to through headphones. Noise in the hallways should also cease and video games should be played quietly or without sound. Repeated offenses may result in a fine, the loss of stereo speakers, video game equipment, or the privilege of having guests in their room of either gender for a specified period of time.

Fire Prevention

For your protection and in accordance with fire codes, the following are not permitted in the residence halls: candles, candle warmers, incense, potpourri burners, sterno cans, sparklers, etc. Brand new candles (white wick), birthday candles, and candles for the purpose of "ring downs" are the only exceptions to this policy and are permitted ONLY with the approval of the Resident Director. Combustible liquids of any type are not to be used or stored in the residence halls. Halogen lamps operate at a very high temperature and even though newer lamps are shielded, they continue to present a fire hazard and are therefore not permitted in the residence halls. Only free standing or desk lamps may be added to rooms.


Fireworks, firecrackers, and similar explosives are not permitted in the residence halls or on Malone University property. Violators are subject to fines, removal from housing, and/or other disciplinary action.

Firearms and/or Any Other Weapons

Firearms, ammunition, knives, martial arts weapons, hunting bows or arrows and/or any other weapons are not permitted in the residence halls or on Malone University property. Permission may be granted from the Resident Director to store minimal hunting equipment. Violators are subject to fines, removal from housing, and/or other disciplinary action. Information concerning how to build weapons is not permitted on Malone property.

Fire Alarm and Drills

Each residence hall is equipped with a fire alarm system, which is monitored by Campus Safety. Fire drills will be conducted periodically, sometimes unannounced, to insure that proper fire alarm procedures are known and followed. All students are to comply and cooperate when a fire drill is being conducted. When the fire alarms sounds, all students must immediately exit the building and stand at least 50 feet from the exit doors. Violators are subject to disciplinary action.

Fire Safety

The University expects that students will respect the security of every building, be knowledgeable about the proper use of all fire safety equipment and refrain from creating fire or other safety hazards. Anyone tampering with fire alarm systems or fire protection equipment will be subject to disciplinary action including but not limited to a $100 fine. If a deliberate incident occurs in a residence hall and the responsible party cannot be identified, the hall will be charged collectively for the incident.

Electrical Appliances

The use of electrical appliances is limited because of sanitation, safety and circuit overload. All approved appliances such as hair dryers, irons and fans, must bear the American Underwriter's Laboratory seal of approval and have self-contained (not exposed), heating elements. Appliances of this type should be unplugged when not in use.

Microwaves, electrical space heaters, sandwich makers, toasters, hot plates, crock-pots, electric fry pans and other high intensity or exposed coil electrical appliances are prohibited. One refrigerator per student, not exceeding 3.6 cubic feet, is permitted. Electrical devices may not be attached to sleep surfaces. Extension cords must be of three-wire design and have a grounding plug. Two-wire and other light duty extension cords (usually brown) are not permitted. Surge protectors must be plugged directly into a wall outlet.

Food Preparation

The preparation or cooking of food is not permitted in student rooms. In order to guard against insects, any food such as cookies, crackers, etc., should be kept in sealed containers on a shelf and not on windowsills or building ledges.

Water, Snow, and Sports

Students are not permitted to throw or spray water, snow, shaving cream, etc. within, into or out of a residence hall. Students are not permitted to play sports in the hall. Violators will be fined commensurate with real and potential damages.


Students are not permitted to sunbathe in swimsuits or other immodest attire on campus.


At no time should bicycles be stored in any campus building, stairwell or entryway. Bicycles may be stored in available bike racks and should be locked when parked or stored on campus. The University accepts no responsibility for the safekeeping of bicycles. Bicycles left in stairwells or entryways may be removed by University personnel.


Pets (except fish) are not permitted in the residence halls. Fish tanks must be kept clean, are limited to one per student, must not exceed 20 gallons.


Under no circumstance are windows to be used for entering or leaving the residence hall. Open windows are not to be used to transmit music to the community outside the residence hall. The University reserves the right to limit the quantity and type of items displayed in or on room windows so as to maintain an attractive appearance of the building. Screens are not to be removed from residence hall windows. Under no circumstances are the fasteners to be broken, bent or removed.


Guests (which include family members) are the responsibility of the respective student being visited. All University and campus policies and regulations apply to guests as they do to students. Exceptions may be made for parents with the permission of the Resident Director. Students may have a guest (of the same gender) stay overnight in their room, after seeking permission from his/her roommate(s) and the Resident Director. Guests may stay a maximum of three consecutive nights on campus and may do so no more than twice each month. Permission is sought either before or upon arrival by submitting a "Visitor Registration" form which may be obtained from your Resident Adviser or Resident Director.

Resident's Responsibility for Conduct of Guests

Residents are responsible for monitoring the conduct of invited or uninvited guests in their room. Residents of a room will be held responsible for the inappropriate actions of others unless those directly responsible for violations of campus policy or damages can be identified. Students leaving their room for any period of time should make sure (by locking their door) that others do not have access to their room without their permission.

Room Assignments

The Residence Life Office will do its best to place people in the residence hall they request and with roommates who prefer the same or similar lifestyle. From time to time, unresolved differences between roommates necessitate a room change. The University requires that all residents remain in their assigned rooms for the first three weeks of each semester. During this time, residents are encouraged to actively work together through initiating open and honest communication, negotiating, compromising, etc., in order to strive for healthy, cooperative roommate relationships. The Residence Life Staff is also available to act as mediators and resource persons in times where additional tensions exist among roommates.

Requests for room changes are to be submitted to the Resident Adviser who will assess and explore with each resident their present situation and potential options. Then the request will be given to the Resident Director to determine appropriate action. Any approved room change will occur only after the first three weeks of each semester.