Starting Date: Upon hire
About the Position
This position is an essential member of the University Finance & Business Affairs team with responsibility for management and implementation of fiscal policies, procedures, accounting operations, financial reporting, audits and internal fiscal controls. The Controller provides senior and department level leadership with relevant and actionable financial analysis and data needed to make timely financial decisions. The Controller supervises the Business Office and seeks to engender appropriate access to and understanding of financial information and other resources throughout the institution in the university’s shared efforts to steward resources toward maximal missional impact and student-centered outcomes.
Essential Duties, Tasks and Responsibilities
- Supervises and coordinates the activities of the Business Office (i.e. Accounting, Accounts Payable, Accounts Receivable, and Cashiers).
- Supervises and participates in accounting, reporting and reconciliation of receipts and disbursements; unrestricted and restricted funding, grants and contracts; leases; fixed assets; capital projects; endowments; student loans; accounts payable; student receivables; annuities; trusts; and required federal and state fiscal reporting (including all required tax returns).
- Prepares and submits timely, accurate financial statements for various constituents.
- Supervises and participates in university interface related to external audits.
- Analyzes cash flow and participates in management decisions related to short term working capital investments.
- Develops, maintains and enforces internal controls with respect to treasury, revenue, expenditure, payroll, payables, receivables, property and inventory.
- Participates in the preparation and implementation of budgets and forecasts.
- Maintains understanding of federal and state laws and regulations relevant to the fiscal operations of the university.
- Maintains relationships with third party vendors, banks, external auditors, investment managers, governmental agencies and professional associations.
- Assists with accounting and finance projects as assigned by the VP for Finance and Business Affairs.
- Participates in official and ad hoc committee assignments as directed by the VP for Finance and Business Affairs.
This listing covers the most significant duties performed by the position, but does not include other work, which may be similar, related to, or a logical assignment for the position.
Knowledge, Skills and Abilities
- The ability to articulate and support the University’s Evangelical Christian mission and embrace Malone’s Friends heritage with an expressed appreciation for Malone’s Foundational Principals and Educational Goals is required.
- A Bachelor’s degree in accounting, finance or related discipline; and, five-to-seven years of progressively responsible finance, accounting, and operations experience is required. A Master’s degree in Finance, Accounting or Business Administration with experience in accounting and management and a CPA is preferred.
- A demonstrated record of proven dedication to operational excellence displayed by a history of achieving advanced customer service and cross-departmental collaboration; a demonstrated ability to accurately forecast financial positioning; a demonstrated ability to analyze, interpret, and effectively communicate statistical information to internal and external constituents of the university; a demonstrated ability to apply cash management principles in accordance with established polices on investment funds; a demonstrated ability to manage capital projects and associated accounting; a thorough knowledge of GAAP (generally accepted accounting principles) and demonstrated ability to apply principles to organizational operations are essential. Experience with securing and managing student need based contracted services is preferred.
- A proven record of leadership, management, and supervisory acumen, including the ability to develop and manage a cohesive Business Office team is essential. The ability to promote diversity and cultural competencies within student relations is essential.
- A working knowledge of and the ability to implement best practices for accounting and operations is essential. Significant working knowledge of Word, Excel, Power Point, Outlook and other business application software is necessary. Previous experience with Jenzabar or a comparable enterprise system is desired.
- Proven time management skills, the ability to prioritize and record keeping abilities are essential. Excellent written and verbal communications skills along with the ability to maintain a high degree of confidentiality of sensitive materials is mandatory.
- Understanding confidentiality in the use of student information (i.e., FERPA laws) is required.
- Current valid driver’s license and availability for regional travel is required. Hours per week are anticipated to vary based on the needs and fluctuations of service. Evening, weekend and overnight commitments will be necessary at times.