Graduate Assistant—Events Coordinator

About the position

This position involves assisting in the planning and execution of multiple visitations and special events, on and off campus, during the entire academic year, assisting in the recruitment of students, and assisting the Director of Admissions with specific initiatives. 

Essential Duties, Tasks and Responsibilities

Planning multiple recruitment events during the entire year (including summer months) including but not limited to:

  • Choosing/reserving venues, ordering supplies, advertisements, organizing the day’s events, processing registrations, mailing registration information, etc…
  • Communicating with those involved in the day:  registrants, faculty, administration, admissions, staff, students
  • Ensuring the event runs smoothly, speaking in front of the group at the event if needed, coordinating staff/students
  • Follow up after the event (data entry, thank you letters or cards, tracking of success/show rates, etc…)
  • Assisting in the promotion of each admissions event to students, parents, schools, churches and other key influencers
  • Working with local schools to develop school visit visitation program
  • Represent the university at college fairs, youth conventions, church visits, and high school visits as needed
  • Other duties as assigned

Planning special recruitment events both on campus and at select locations.  Some events will be done in conjunction with the offices of University Relations, Alumni, Constituent Relations, and Athletics.


  • Personal commitment to Jesus Christ and the affirmation of mission of Malone University
  • Bachelor’s degree preferred
  • Knowledge and experience in the use of Microsoft Office (especially Excel), JRM, and Jenzabar EX.
  • Ability to self-start, set goals and timelines, and achieve them without supervision
  • Organizational and problem solving skills and ability to multi-task (during planning, preparation, events)
  • Ability to communicate effectively and clearly with a multitude of people via email, written communication and verbal communication:  parents, prospective students, college students, colleagues, University faculty/staff
  • Ability to speak well in private meetings and in large public settings (trainings, events, etc…)
  • Knowledge of and compliance with NCAA rules and regulations and with conference rules and regulations regarding the recruitment of athletes.
  • Have a valid driver’s license 

How to apply

Send a cover letter, faith statement, and resume with at least three references (including names, phone numbers and e-mail addresses) to Ann Lawson at

Malone University has an established policy of equal academic and employment opportunity. This policy is applied to all qualified students, employees and applicants for admission or employment, in all university programs and activities, without unlawful discrimination based on race, color, national origin, religion, sex, age, disability, or military or veteran status. Malone University is an equal opportunity employer and encourages applications from women and minorities.