Graduate Assistant—Counseling and Psychology

About the position

Under the direction of the Chair of the Counseling and Psychology Department (13 hours per week) and under the direction of the Chair and the Licensure and Data Coordinator of the Department of Education (7 hours per week), the Graduate Assistant provides support and works collaboratively with faculty and staff in both departments.

Essential Duties, Tasks and Responsibilities for the Graduate Counseling Programs within the Department of Counseling and Psychology (13 hours per week): 

The following duties are not to be considered a complete list of duties and responsibilities assigned to this position.

  • Perform office and clerical duties
  • Research and search for information needed to assist with various Graduate Counseling projects and events
  • Assist with CACREP accreditation tasks and responsibilities
  • Provide assistance with various Graduate Counseling events
  • Communicate with faculty (both full-time core faculty and adjunct faculty) and students
  • Update and maintain electronic trainings and information for students (e.g., Orientation PowerPoint presentation, Pre-Practicum PowerPoint presentation)
  • Maintain and post information to social networking outlets utilized by the Graduate Counseling Programs
  • Maintain and update MaloneXpress resources for students
  • Serve on Chi Sigma Iota and assist with related meetings and events
  • Adhere to confidentiality policies and principles at all times
  • Other duties as assigned by the Chair and/or Director

Essential duties, tasks and responsibilities for the Department of Education (7 hours per week):

  • Develop and maintain proficiency for working with Tk20
  • Monitor students, who are education majors in their field experience progress and program key assessment completion within Tk20
  • Perform data-entry into Tk20 (field placements, cooperating teacher demographics, etc.) and generate reports as requested by the Licensure and Data Coordinator
  • Maintain the currency of the Annual Data Report by updating key assessment fields in Tk20 at the conclusion of each semester (including summer)
  • Research and assimilate information needed to support up-to-date assessment activities
  • Support other assessment and reporting activities within the Department of Education
  • Adhere strictly to Family Educational Rights and Privacy Act (FERPA) and confidentiality policies and principles at all times
  • Other duties as assigned


  • Be enrolled full-time as a regular degree-seeking graduate student at Malone University
  • Maintain status as a full-time student each semester, including the summer semester
  • Maintain a 3.5 cumulative grade point average for all graduate coursework
  • Demonstrate excellent, professional interpersonal, written and oral communication skills
  • Value working as part of a team and able to work independently as well
  • Exhibit skill in breaking down tasks and procedures for those who need assistance with TK20
  • Be in alignment with Malone University’s mission, foundational principles, Doctrinal Statements

How to apply

Send a cover letter, faith statement, and resume with at least three references (including names, phone numbers and e-mail addresses) to Dr. Kara Kaelber, Chair of the Counseling and Psychology Department, at

Malone University has an established policy of equal academic and employment opportunity. This policy is applied to all qualified students, employees and applicants for admission or employment, in all university programs and activities, without unlawful discrimination based on race, color, national origin, religion, sex, age, disability, or military or veteran status. Malone University is an equal opportunity employer and encourages applications from women and minorities.