Miscellaneous Policies

Anti-violence policy

Malone is committed to creating and maintaining an environment that is free from threatening or violent behavior. Malone maintains a strict policy of prohibiting any violent conduct, or threats of violence, by Malone employees, students, or visitors on Malone property or in connection with any Malone business or activity.  Such behavior while on University-owned or controlled property, or while engaged in official University business, will not be tolerated. The University encourages students, faculty, staff, visitors, and contractors to promptly report any emergency or crime to Campus Safety. The University will respond promptly, positively, and aggressively to deal with threatening and violent behavior.

This policy applies to the conduct of any person on University premises or at University-sponsored activities, including faculty, students, staff, visitors or contractors while on University-owned or controlled property, or while engaged in official University business.

Violent behavior includes any behavior, whether intentional or reckless, which results in bodily injury to one's self, another person, and/or damage to property.

Threatening behavior includes any behavior, whether intentional or reckless, that by its nature would be interpreted by a reasonable person as an intent to harm one's self, another person, or damage property belonging to another. Threats may be oral, written, or communicated through conventional mail or electronic/technological means and may be direct or implied.

Campus violence encompasses threatening and violent behavior. Campus violence can include, but is not limited, to the following:

  • Physically assaulting a person, including slapping, hitting, punching, pushing, poking or kicking; or physical threats to inflict physical harm
  • Arson, sabotage, equipment vandalism, damaging or destroying property, throwing or hitting objects
  • Displaying a weapon or an object which appears to be a weapon in a threatening manner; carrying a firearm of any kind onto University owned or controlled property (except those permitted by state law); or using a weapon to harm someone
  • Using greater physical size/strength to intimidate another; intimidating or threatening gestures, bullying or hazing;
  • Intimidating, threatening, hostile or abusive language directed toward another person that communicates the intention to engage in violence against that person and leads a reasonable person to expect that violent behavior may occur
  • Stalking another person

Any person who engages in campus violence while on University-owned or controlled property, or while engaged in official University business, may be removed and/or barred from the premises pending the outcome of an investigation.

Additionally, except as otherwise required by law, guns, knives, explosives, dangerous chemicals or noxious devices, and other dangerous weapons or ordinances are prohibited on all premises owned or controlled by Malone, including, without limitation, motor vehicles owned or provided by Malone, parking areas, campus and work sites, or while on Malone academic, business, or recreational activity or event. This prohibition supersedes any and all permits obtained, or which may be obtained, from any issuing authority that allows private citizens to possess, carry, or conceal guns or other weapons, except as required by law. Malone reserves the right to take appropriate disciplinary action, up to and including criminal prosecution, employment termination and/or student expulsion, as appropriate, with respect to violations of this anti-violence policy.

Employees and students are strongly encouraged to report any violent acts or threats (including concerns about the violent tendencies of any Malone-related individual) to the Director of Campus Safety at ext. 8251. Any such report will be investigated and will be handled with appropriate confidentiality. In its application and enforcement of this policy, Malone will work closely with campus safety personnel and with community law enforcement authorities, as needed. All Malone students and employees, and their friends and family, are encouraged to cooperate with Malone in providing a safe and healthy Malone environment.

Surveillance, search, and monitoring policy

To assist in providing a safe, healthy, and productive campus environment, and to monitor and enforce compliance with policies and rules of conduct, Malone reserves the right to conduct reasonable and appropriate surveillance and searches of persons and properties on Malone premises (including surveillance or searches of persons or properties entering, leaving or remaining on said premises). Such surveillance or searches may be conducted by Malone without announcement, and may occur at such times and places as deemed appropriate by Malone leadership. 

Searches may include, but are not limited to, monitoring and inspecting of bags, briefcases, purses, and vehicles, as well as residence hall rooms, desks, closets, cabinets, lockers, and other facilities located on Malone premises. Furthermore, any communication device, equipment, system, or computer hardware or software, owned or provided by Malone is for the use and benefit of Malone and, together with all e-mail, voice mail, and other documents or communications generated, transmitted, or received on any such device, equipment or system, are Malone property. Malone therefore reserves the right to monitor or otherwise access any such equipment, device, system or related communication, transmission, software or document, for such reasonable cause as Malone shall determine, and students should understand that they have no personal policy right in any transmission, communication or document created, received, or stored in or on Malone property, or while on Malone time, business or activity, or with respect to any system or equipment owned or provided by Malone. Password protection does not ensure privacy or confidentiality in such matters. All students are expected to cooperate fully with searches or inspections, and failure to provide such cooperation may result in disciplinary action including, and up to, dismissal.

Sexual misconduct and awareness policy

The program of Malone regarding sexual misconduct includes special training in sexual and gender sensitivity, rape awareness, acquaintance and date rape; procedures to be followed by a victim/complainant; the importance of preservation of evidence; equitable opportunities of the accuser and accused concerning related disciplinary and grievance proceedings; entitlement of accuser and accused to know the outcome of such proceedings; student and employee options to report an alleged assault to law enforcement agencies; and information regarding existing Malone and community programs providing aid to sexual assault victims. Please refer to the appendix entitled “Campus and Malone-Related Sexual Misconduct Policy” for further details (See Appendix A).

Unlawful harassment policy

Unlawful harassment may include, without limitation: verbal slurs, negative stereotyping, hostile or demeaning acts (including jokes or teasing), bullying, cyberbullying, and written or graphic material that shows animosity, aversion, or disparagement toward an individual or group based upon race, color, religion, national origin, disability, age, or sex.

Malone will not permit or condone unlawful harassment of or by any student of Malone, on Malone property, business or activity, or in connection with Malone employment. Any student found to have engaged in unlawful harassment of another person, on Malone property, business or activity, or in connection with Malone employment, will receive prompt and appropriate disciplinary action, up to and including discharge. Appropriate disciplinary action also will be taken against any employee found to have willfully falsified any such claim of unlawful harassment.

It is the policy of Malone to investigate all complaints of unlawful harassment, thoroughly and promptly, and to keep such complaints and the terms of their resolution confidential, to the extent reasonably practicable. No reprisal, retaliation, or other adverse action will be taken by Malone against any student because he or she, in good faith and without proven falsification, claims to be a victim of, or to have observed or heard, unlawful harassment on or in connection with the job, or because such employee assists in the investigation of any such matter.

A student who feels that he or she has been subjected to, or falsely accused of, unlawful harassment, while on Malone property, business, or activity, and who is unable to resolve such matter promptly and satisfactorily with the offending party, should submit detailed oral and written reports to his or her immediate supervisor, or to the immediate supervisor of the harassing or falsely accusing employee (or to the next level of immediate supervision, if more appropriate). Then, if the matter still has not been satisfactorily resolved, the complaining student promptly should submit a detailed written report of the offensive behavior to the Chief Officer for Student Development.

Policy on return to campus after health-related episode

Campus community safety is of paramount importance at Malone University. We believe in the right to a safe and secure environment in which to learn, live, grow, and develop. For the sake of the students, faculty, and staff, this policy outlines conditions under which a student, who has shown evidence of being a safety risk to himself/herself, a safety risk to others, or who engages in behavior that creates a significant disruption to the classroom, residence halls, or the campus in general, may return to campus.

In the event of a psychological or psychiatric episode in which a student requires an off-campus assessment (i.e. Crisis Intervention and Recovery Center) and/or hospitalization (e.g. Mercy Medical Center, Aultman Hospital, etc.), the student may not return to campus without a formal professional consultation between the attending clinician and a Malone University representative, specifically the Chief Officer for Student Development, the Director of the Counseling Center, or designee. It remains the responsibility of the student to initiate the professional consultation (e.g. sign appropriate releases) in order to facilitate a return to campus.

The University may delay the student’s return if a consultation does not occur or if an attending clinician determines that the student is unfit (i.e. unsafe) to return to campus. The University may also require documentation from an attending clinician declaring that the student is fit (i.e. safe) prior to the student’s return. However, documentation does not supplant the required professional consultation and does not guarantee a student’s return to campus. Should a student forego this Behavioral Health Return to Campus policy, he or she may be subject to disciplinary guidelines including, but not limited to, a mandatory assessment by a clinician of the University’s choice at the student’s expense.

Prior to discharge from an assessment center (e.g. CIRC, Mercy Medical, Aultman, etc.) the student shall direct the attending clinician to make contact with the Chief Officer for Student Development, Director of the Counseling Center, or designee in order to facilitate the professional consultation in adherence with the Behavioral Health Return to Campus policy. The decision to determine the student’s return to campus rests with the Chief Officer for Student Development with input from the attending clinician and the Director of the Counseling Center. A second opinion may be requested in the event of inadequate or insufficient evidence to determine the student’s suitability to return to campus.

Policy on dancing

Social dancing is permitted on the Malone campus under the guidelines listed below. Dances will be presented as campus programs only under the auspices of the Office of Student Development and the Student Activities Committee.


Dances are open to persons who are directly associated with Malone (i.e. students or employees). Dates or friends of students are welcome by written invitation (i.e. ticket, sign-up) only. No non-Malone or off-campus groups are to be invited (i.e. groups of friends, youth groups, prospective students) without prior approval by Chief Officer for Student Development.

Behavioral Guidelines:

Students, employees, and guests must comply with all behavioral guidelines outlined in the Student Handbook. Dress and style of dance must be in accordance with standards set forth in the Handbook. Sexually explicit or implicit dancing is not acceptable.

  1. The Office of Student Development must approve all dances.
  2. Student Activities Council (SAC) will be responsible for the planning and organizing of all Malone-sponsored dances.
  3. The themes of dances are at the discretion of SAC and approved by the Office of Student Development.
  4. Dances are limited to approved on-campus facilities. Malone will sponsor no off-campus dances, nor will dances be scheduled in residence halls.
  5. Other campus organizations or groups may propose dance ideas to SAC.
  6. Co-sponsoring of dances by other organizations will be at the discretion of SAC
  7. All dances must be publicized in advance of the event.
  8. All dances must have a form of admission (i.e. purchased or free ticket, student I.D.).
  9. Members of SAC will assist in maintaining appropriate behavior at all times during the dance.
  10. SAC representatives and the Chief Officer for Student Development must meet subsequent to the event for evaluation.
  11. Dances held on Friday or Saturday must end by 1:00 a.m., and dances on Monday through Thursday must end by 10 p.m.

Policy on modesty

Malone welcomes diversity and personal expression in the way people dress and present themselves in public. We do ask that when on Malone’s campus or involved in a Malone-related activity that people exercise a respectful level of modesty and to dress in a way that is consistent with Malone’s mission and heritage.

  • Students are not permitted to sunbathe in swimsuits or other immodest attire on campus.
  • At no time should clothing with messages which are sexually-oriented, profane or alcohol/drug-related e worn on campus or at Malone-sponsored events.

Policy on posters and advertising

To ensure quality advertisement of campus events, the following guidelines have been approved for all campus postings:

  1. The appropriate adviser or departmental director must approve posters by signing the back side of the original poster that a student brings to the Office of Student Development for stamped approval.
  2. Posters are to be posted on bulletin boards and approved posting areas only. Posters placed anywhere else will be removed. Absolutely no posters or announcements are to be placed in the Great Hall (Centennial Center) or Bennett Lounge (Randall Campus Center).
  3. All advertising must be approved by the Office of Student Development. This includes sidewalk chalk, balloons, banners, table tents, etc. Posters need to be approved and stamped by Office of Student Development staff.
  4. Posters must be neat and legible. Please check all spelling and details of the event being advertised. Posters with errors, misspellings, or inappropriate or questionable content will not be approved.
  5. Posters must indicate the sponsoring organization or publisher.
  6. Posters must not be placed on top of previously approved postings.
  7. All postings must reflect the mission, purpose, and standards of Malone.
  8. The Office of Student Development reserves the right to remove or reject postings not meeting the above stated guidelines.
  9. Postings will be limited to no more than two (2) weeks unless prior arrangements are made with the Office for Student Development.

Policy on solicitation

Unless previously approved in writing by the Chief Officer for Student Development or another duly authorized Malone official, Malone students may not:

  • post or distribute handbills or other printed matter
  • sell any article
  • solicit, collect, or accept money, pledges, memberships, subscriptions, or admissions for any public or private organization or enterprise
  • solicit loans, gifts, or purchases of any nature, or while doing business or activities as a representative of Malone
  • solicit, for the purpose of fundraising, for any course, program, club group or other organization without the approval of the VP for Advancement in conjunction with the Chief Officer for Student Development

Should approved solicitations plan to accumulate more than $100 from any one particular organization, company, or alum, the Dean or Chair of the appropriate department should contact the Office of Advancement for further instruction. Similarly, items to be placed on any bulletin board, or otherwise posted on Malone property, also must first be approved in writing by the Chief Officer for Student Development or another duly authorized Malone official.

Computer and network usage policies

Use of Malone’s network and computer resources should support the basic missions of the University in teaching, learning, and research. Users of Malone’s network and computer resources (“users”) are responsible to properly use and protect information resources and to respect the rights of others. This policy provides guidelines for the appropriate use of information resources (see Appendix D).

Policy regarding the distribution of student phone numbers

Because of Malone’s desire to help to protect students from unwanted (harassing, obnoxious, obscene, annoying) phone calls and identity theft, there is a policy in effect regarding the distribution of student telephone numbers. The policy is for any receptionist (front desk, residence hall desk, or various campus offices) to only take messages. Student cell phone numbers will not be made available over the phone. If they are on-campus, they may be referred to look in the Phiz. Although we can never completely avoid these types of unwanted phone calls, it is our sincere hope that this will help to minimize them. In the event that students do receive these types of unwanted phone calls, please make sure that you inform an RA, RD or Safety personnel.

Policy on weather-related school closing

If you are a seasoned commuter, you know that the weather may vary considerably between locations in northeastern Ohio. Malone may cancel classes when the weather at your home is not serious or vice versa. Often, the deciding factor is whether or not the Malone facilities crew will be able to have the parking lots open by 7 a.m. Faculty members have agreed to give special consideration and help to commuters who, because of impassable roads, cannot get to class. We simply ask each commuter to evaluate honestly the road conditions in his/her area and to make every attempt to be present when Malone is open. However, we are not asking you to take undue risks. 

If there is a heavy snowfall, ice storm, or other emergency which would necessitate the canceling of day classes and/or night classes, announcements will be made in the following ways:

  • 911 Shield app (available for free on Apple and Android devices)
  • Television/radio: local television and radio outlets will be used to broadcast a closing
  • Red banner at the top of the Malone University homepage 
  • Malone’s official Facebook, Twitter, and Instagram accounts

When day classes are canceled, the stations will normally be prepared to announce the closing by 6 a.m. If evening classes are to be canceled, an announcement will usually be made by 3:30 p.m. In either case, please do not call the stations or the Malone University 800 number. The stations typically announce on-air and on their websites within a few minutes of our call to them.